Effective as of December 1, 2021.
BASCRM is committed to the confidentiality and security of any personal information you provide us with.
What is a cookie?
A cookie is a small text file that is placed on your hard drive by a web page server. Cookies contain information that can later be read by a web server in the domain that issued the cookie to you. Some of the cookies will only be used if you use certain features or select certain preferences, and some cookies will always be used. You can find out more about each cookie by viewing our current cookie list here. We update this list quarterly, so there may be additional cookies that are not yet listed. Web beacons, tags and scripts may be used in our Websites or Services or in emails to help us to deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon. We may receive reports based on the use of these technologies by our service/analytics providers on an individual and aggregated basis.
- "Remember" you - Without cookies, our website can’t remember which user you are, we would forget about you as soon as you hit the “log in” button.
- "Remember" the choices you make We need to keep track of what language you select, if you checked the "Remember me" button, what currency you want displayed, etc.
- Use Remarketing with Google Analytics for online advertising Using first-party and third-party cookies together in order to optimize and serve ads based on visits to BASCRM.COM.
It’s generally pretty easy for you to disable or enable cookies in your browser. If you use Firefox, read more here. If you use Chrome, follow this link. If you use Internet Explorer, read this.
We collect the following information:
BASCRM EMAIL SENDING POLICY
This data will be used for the following purposes:
- Click-stream data
- Account usage data
- HTTP protocol elements
- Call statistics and quality data
- Phonebook Contacts & addresses
- Completion and support of the current activity
- Web site and system administration
- Research and development
- Improvement of our products & services
BASCRM reserves the right to access any or all your accounts in order to respond to your requests for technical support. We shall maintain appropriate administrative, physical and technical safeguards for protection of the security, confidentiality and integrity of rour data. We will not disclose your data except if compelled by law or if permitted by you.
This data will be used solely by BASCRM and its agents. The following explains why this data is collected. Our Web server collects access logs containing this information.
Personal Data Transfer outside of the European Union
BASCRM transfers Personal Data to countries located outside the European Economic Area, or the United Kingdom (collectively, “Europe”), namely to the United States. Personal Data can also be processed by mere access by individuals working outside Europe who work for us or for one of our trusted service providers (Data Processors).
We have implemented suitable safeguards designed to transfer Personal Data outside Europe in a secure manner and in compliance with the applicable regulations, most significantly with the GDPR. We also require the importers of the Personal Data to comply with, above all, security requirements of the GDPR. We execute appropriate contractual arrangements to deal with such transfers, namely the standard contractual clauses adopted by the Commission of the European Union and, following a thorough assessment, additional measures as required by European Data Protection Board’s (EDPB) Recommendation no. 1/2020. You are invited to contact us via means provided in Section 11 hereof for more information in relation to the said safeguards.
BASCRM also keeps monitoring the legislative development and latest guidance in relation commits to cooperate with EU data protection authorities (DPAs) and comply with the advice given by such authorities.
Retention of Personal Data
We retain the Personal Data where we have an ongoing legal bases to do so. When we no longer have legal bases to process Personal Data, we will either delete or aggregate it or, if this is not possible (for example, because Personal Data has been stored in backup archives), then we will securely store it and isolate it from any further processing until deletion is possible. We may retain Personal Data to comply with our legal or regulatory obligations. In any case, upon ceasing or lifting of such obligations, Personal Data shall be removed from our systems and records, as well as that of our subcontractors, if any, or otherwise archived or anonymized so that they can no longer be identified.
We undertake to implement precautions, as well as organizational and technical measures, designed to maintain the security, integrity and confidentiality of Personal Data, and in particular to help prevent them from being modified or damaged and stop any unauthorized third party from accessing them. As an example, our employees’ accounts are secured by strong passwords, and they are all bound by confidentiality obligations. All our data is encrypted both in transit and at rest.
Should we add new consent-based processing of Personal Data, we shall ensure to obtain your consent prior to processing such Personal Data (e.g. via a box to tick).
We encourage you to periodically review this page for the latest information on our privacy practices.
At BASCRM we respect the global anti-spam community (Internet Service Providers, fellow Email Service Providers and anti-spam organizations) in the raging war against spam. On a daily basis, there are email senders that impersonate legitimate brands and/or try to phish for personal information. Spam laws have been set up in certain countries and as an additional measure, we’ve created our own set of rules to protect the reputation of our clients and their intended recipients. Not only do these rules help us identify spammers, they also help increase your deliverability and build a strong sending reputation.
Unfortunately, failing to observe these rules could affect your ability to send through and to use our services. In some cases, it can lead to a rate limitation on your emails, or temporary or permanent account suspension.
Defined below are core statistics the BASCRM team references when reviewing email accounts and sending practices. Please familiarize yourself with this chart and work to stay below these acceptable thresholds. Accounts with statistics above these numbers can face account suspension and in some cases, termination.
||Calculated on the number of messages that have bounced
||or 1% if unsubs > clicks
| Spam Complaints
||When sending over 1000 but never more than 50 complaints per day
| Spamtrap hits & unjustified abuse complaints
*BASCRM reserves the right to update the parameters of the acceptable sending threshold without prior notice.
Core Statistics defined:
- Bounces ‑ Much like traditional snail mail, when a destination address cannot accept the incoming package and it gets returned to sender, bounced messages are returned to sender because the recipient address is incorrect or inactive.
- Unsubscribes ‑ Recipients that opt out of receiving communication because they no longer want to receive communication. There are a variety of reasons customers choose to unsubscribe; some might be that they’re no longer interested in the content you’re publishing or are overwhelmed with a noisy inbox, or your content wasn’t what they were expecting.
- Blocks ‑ Messages that do not leave BASCRM servers due to a permanent error. These are email addresses that bounced in the past because they are either non-existent or invalid, or previously reported your message as spam. This also includes email addresses that resulted in complaints from recipients or did not pass through BASCRM’s spam filters.
- Spam Complaints ‑ Number of recipients that marked your message as spam.
- Spamtrap Hits ‑ After a certain amount of inactivity, webmail providers turn email addresses into spam traps to catch senders that are using outdated lists or lists purchased, and/or obtained from third-party companies.
Unjustified Abuse Complaint ‑ When a recipient reports a sender for messaging without their consent.
Our 8 Commandments
Below are 8 commandments that you are to comply with to maximize your deliverability rates and to avoid any suspension of your account, and ultimately to help us in the war against spam.
1. ALL SENDING METRICS TO REMAIN WITHIN BASCRM’S THRESHOLDS
Regular maintenance of your contact list will ensure that you are messaging an engaged audience with active email addresses. While it can vary from business to business, a good benchmark for an engaged customer is someone who has opened or clicked on an email in the past 3 to 6 months. Maintaining a list of customers who regularly read your content and find value in your messaging will result in less bounced or blocked emails. While the process of removing inactive or incorrect email addresses may make your contact list look smaller, it will significantly improve your deliverability (and sender reputation) in the long-run. Other things to keep in mind for good practices are: writing subject lines that are reflective of the content within the emails & avoiding promotional terms or common spam words.
2. ACQUIRING OR SENDING TO THIRD-PARTY MAILING LISTS IS PROHIBITED
Sending campaigns to contact lists that have been acquired (bought, exchanged or loaned) from a third party company will negatively impact deliverability and is strictly prohibited. As a result, email addresses must always be collected in a way where the recipient has explicitly opted in to receive communication. Use of lists that are bought, rented or scraped from third-parties is prohibited by law in most countries, and is absolutely prohibited on BASCRM servers.
3. EMAILS (UNLESS TRANSACTIONAL) CAN ONLY BE SENT WHERE PERMISSION HAS BEEN EXPRESSLY OBTAINED IN NATURE, IT CAN ONLY BE SENT TO RECIPIENTS WHO HAVE EXPLICITLY GRANTED PERMISSION TO RECEIVE THEM
All your contacts should have granted explicit and provable consent to receive communication. This consent should be granted through a confirmed (“double”) opt-in system that clearly expresses the topic of the subscription on an online or offline form via a checkbox. This checkbox must not be checked by default. In other words all check boxes have to be blank by default, leaving users the opportunity to willingly opt-in to receive communication.
4. PROOF OF CONSENT MUST BE PROVIDED IN THE EVENT OF AN ESCALATED ABUSE COMPLAINT
BASCRM , being an active crusader in the war against spam and phishing, takes escalated abuse complaints received from recipients very seriously. By using BASCRM’s services, you are agreeing to comply with our requirement to target only contacts who have granted explicit and provable consent to receive communication.
At any given moment, you must be able to provide the following information regarding all email addresses to which you’ve sent emails through BASCRM :
When and how has this email address been collected?
- Date and time
- Lottery/Sweepstakes participation?
- Newsletter subscription?
- Existing customer relationship?
In case of online data collection:
- URL of the data collection site
- IP used by the email address owner
- Type of opt-in (single, confirmed or double opt-in)
- Additionally, in case of a double opt-in: date and time of confirmation
Is there an explicit statement of consent/opt-in for the email address?
- Wording of the statement (if applicable, list of sponsors)
- Was the customer able to give the consent explicitly and separately?
- Please note: information requested in this section can be delivered as screenshot
If there was no explicit consent/opt-in, but there was an existing customer relationship:
- Nature of customer relationship (e.g. purchase of product X)
- How was the customer informed. when recording the email address ‑ that said email address can be used for marketing purposes and that they are able to cancel it any time?
Note that your full compliance is required when dealing with such matters. Accounts which are unable to provide proof of legal permission to contact recipients in the event of an escalated abuse complaint can face account suspension and in some cases, termination.
5. AN UNSUBSCRIBE LINK MUST BE INCLUDED IN EVERY MARKETING CAMPAIGN
All marketing campaigns must include a clear and concise link for recipients to easily opt-out of receiving future communication. The link must be easy for anyone to recognize, read, and understand. On your end, this unsubscription must be granted immediately, with no further emails being sent to this recipient from that moment forward. In accordance with the BASCRM Sending Policy, transactional and confirmation emails such as purchase orders, payment invoices, password resets, account creations, etc. by nature do not require an unsubscribe link.
6. THE SENDER NAME AND STATUS MUST BE CLEARLY COMMUNICATED IN EVERY MESSAGE
“From”, “To” and “Reply-To” fields must accurately and clearly identify the sender’s domain name and email address. It is important to send from domains that are at least one month old, with a transparent public domain record that redirects to the sending party’s legal pages. When sending from a different domain name on behalf of a partner or related third-party organization, the email body must clearly communicate that the message is sent via a third-party domain. BASCRM has developed custom plans for agencies, resellers and advertisers to follow the sending best practices. Please contact our Partnership Team if you feel that you fall into one of these categories.
7. ONLY LEGAL AND LEGITIMATE INFORMATION CAN BE SENT WITH BASCRM
BASCRM does not support the sending of messages that contain, promote, reference, or link to unlawful, illegal, libelous, defamatory or violence against any individual or group and more generally affecting human rights. Moreover and unless the sender gives us sufficient and specific guarantees at BASCRM’s sole discretion, BASCRM does not work in principle with senders (i) who promote the following activities, whether permitted by law or not, including the following but not limited to: gambling, sexual, adult content, weapons and any explosives, tobacco or tobacco-related, drugs, political, hacking, penny stocks, forex trading and trading advice, payday loans, lead sales and work-at-home offers promoting schemes such as “get rich quick”, “build your wealth” and “financial independence”, or (ii) who send emails in the name and on behalf of third-parties (including their own customers). In general, your emails must not contain any information or content otherwise sovereignly deemed unsuitable to BASCRM or harmful to the reputation of BASCRM , its affiliates, partners, customers and users.
8. USE OF SERVICES MUST COMPLY WITH ALL APPLICABLE LAWS AND WITH OUR TERMS & POLICIES
If your business is regulated by an authority (i.e. medications, investments, lending, banking, gambling, betting, medicine…), you are asked to contact our sales department for a custom account instead of subscribing for a self-service account. BASCRM reserves the right to request documents and relevant licenses pertaining to your activity.
It is also your responsibility to ensure that you are not a compliance risk, and we reserve the right to restrict your rate limits and take other related actions until we can determine that you do not pose any risk to your intended recipients and/or to BASCRM.